Purchase Orders Archive¶
Navigation: Procurement → Purchase Orders Archive
The Purchase Orders Archive contains all closed purchase orders - those with status Received or Closed. Records are moved here automatically; no manual action is required.
Purpose¶
The archive serves two functions:
- Reporting - historical procurement data for spend analysis, supplier performance, and trend reporting
- Algorithm training - closed orders feed the demand history used by the inventory planning algorithm to calculate reorder points and safety stock
Behaviour¶
- Orders are archived automatically when their status transitions to Received or Closed
- The archive is read-only - lines cannot be edited or deleted from this screen
- All columns available on the Purchase Orders screen are available here
Columns¶
The column set is identical to Purchase Orders. Key columns:
| Column | Description |
|---|---|
| Purchase Order Number | Document identifier |
| Supplier Number / Name | Supplier on the order |
| Item Number | Item purchased |
| Warehouse Number | Receiving warehouse |
| Quantity / Qty Ordered | Received and originally ordered quantities |
| Order Date | Date the PO was created |
| Ship Date / Actual Ship Date | Planned and actual dispatch dates |
| Delivery Date / Actual Delivery Date | Planned and actual receipt dates |
| First Promise Date | Original promised delivery date |
| Price | Unit price at time of order |
| Currency | Pricing currency |
| Status | Received or Closed |
Related Screens¶
- Purchase Orders - active open orders
- Inventory Planning - uses archive data for demand history calculations