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Suggested Orders

Navigation: Procurement → Purchase Orders (filter: Status = Suggested)

Suggested Orders are purchase orders generated automatically by the inventory planning algorithm. They represent the system's recommendation for what to reorder, when, and in what quantity, based on current inventory levels, demand forecasts, safety stock settings, and reorder points.

How Suggested Orders Are Generated

The planning algorithm runs hourly. For each item-location combination where inventory is projected to fall below the reorder point before the next expected replenishment, the system creates a suggested purchase order line with:

  • The recommended reorder quantity
  • A proposed delivery date based on the item's lead time
  • The default supplier and ship-from location from the item master

Suggested orders appear in the Purchase Orders screen when Hidden Order Settings are set to Show. They are visually distinct from open orders by their Suggested status.

Accepting Suggested Orders

Accept individual order

On each Suggested-status row, click the Accept button (checkmark icon). A confirmation prompt asks whether to move the order from Suggested to Planned. The button is disabled for rows that are not in Suggested status.

Accept all suggested orders

Click Accept Suggested Orders in the toolbar. A confirmation prompt appears. On confirmation, all Suggested-status purchase orders are promoted to Open status at once.

Important

Once accepted, the planning algorithm will no longer remove or replace those orders on the next run. Accepted orders are treated as committed procurement.

Suggested Order Lifecycle

Algorithm runs
    │
    ▼
Suggested PO created (status = Suggested)
    │
    ├── User accepts → status = Open → managed as a normal PO
    │
    └── Algorithm re-runs before acceptance → Suggested PO may be
        updated or removed if inventory conditions change